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Family Responsibilities

For Everyone

Dress Code

In an effort to create a visually safe environment for everyone at CWF (Rom. 13:1-2) the following guidelines were created. It is the responsibility of each person and family to follow the dress code guidelines. These guidelines apply to both teachers and students (including siblings assisting or visiting for a day) in all classes.

Shirts
All teachers and students must wear a conservative shirt with sleeves (no tank tops, spaghetti straps, strapless, or see through tops of any kind). No clothing should be worn that advertises by name or symbol, illegal or immoral items or acts. The shirt must be long enough so that if:
(1) A person is reaching up high overhead the shirt must cover his/her stomach and
(2) if the person is touching his/her toes the shirt covers the entire back. All shirts must have a conservative neckline so that modesty is kept even when bending forward.

Shorts & Skirts
Only longer "Bermuda type" shorts and skirts are allowed. The shorts/skirts must be long enough to reach the tip of the student's finger tips when standing up. If taking a gym class, shorts must be worn under skirts.

Pants
Pants, jeans, and exercise pants must be conservative. With the low rise styles, pants must be paired with a shirt still long enough to cover midriffs and backs when stretching up or down.

Shoes
Students must wear gym shoes and socks if they are taking gym class. No clogs, sports sandals, flip flops, hiking, or dress boots. No students with bare feet or sock feet will be allowed to participate in gym. This is for children's safety.

Dresses
Dresses are allowed but no strapless or spaghetti strap type sundresses. Once again the neckline must be modest and the length must be long enough to cover the entire top thigh. If a student is participating in a gym class with a dress, she needs to have shorts underneath to maintain modesty.

"Finally brothers, whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable-if anything is excellent or praiseworthy think about such things. Whatever you have learned or received or heard from me, or seen in me put into practice. And the God of peace will be with you."
Philippians 4:4 NIV

Any participant who violates this dress code will be asked to change or cover up.

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Facility Usage Guidelines

Please remember, we are guests at this church. All families are expected to show respect to the church property and building; it is a privilege to have this building's use.

-The church's general supplies are for church use only. All supplies should be included in your class fees or your supply list.

-Be good stewards of the supplies the church does allow us to use. (bathroom paper towels, soap, etc.)

-We have use of the sanctuary only during the announcements and whenever a class is scheduled here. All other times the sanctuary, rooms behind the sanctuary and choir loft are off limits. The church requests there be no food or drink (including water) in the sanctuary.

-Do not touch or use the church's microphones, musical equipment or sound equipment.

-When using the restroom to clean up after a messy class please wipe down the sinks and counter when you're finished.

-No running in the building ANYWHERE. Please be careful not push. Be respectful and mindful of young children.

-When going down the stairs, stay to the right.

-Parents are advised to supervise their children when they are outside of the building in the parking lot before and after co-op.

-Respect the lawn, flowers and shrubs that the church has planted.

-Exit the building promptly after fourth hour (if you do not have cleaning responsibilities). The people cleaning will be able to successfully get each area cleaned without interference.

-Parents will be financially responsible for any damage done in or around the building.

-A personal sized copier is available for use by CWF families in the church office for a small fee per copy. Please use before or after your class
(not during).

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Timeliness

Punctuality is important. The co-op will run more efficiently if everyone is on time.
Please arrive in enough time to unload children, bring in supplies, socialize, etc.
Class will begin promptly at 9:45am so all parents need to be in their classrooms at that time to receive children.

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Lunch Break

-Pick up babies and toddlers promptly from their classrooms (preschoolers will be brought up by their teacher).

-Lunch will last 30 minutes from 11:45am-12:15pm. Clean up will begin at 12:05pm. Announcements and devotions are from 12:15-12:30pm in the Sanctuary.

-It is the parent's responsibility to see that any mess made by their children is cleaned up.

-Children under the age of six must be supervised while eating.

-Please use a cup with a lid for your children's drinks to help keep down on spills.

-Children need to stay in the gym until everyone is released for announcements.

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Announcements

-Announcements begin at 12:15pm.

-Please sit in the front halfof the Sanctuary for announcements.

-No talking during prayers, the Pledge, or announcements.

-Any announcements for the group should be given ahead of time to the announcements coordinator.

-Additional information (sign up sheets, etc.) will be on the parent's table or bulletin board or in your family's folder.

-Students will be released to their classes according to grade level.

Dismissal

The last workshop ends at 2:30pm. We ask all families not on cleaning duty to gather their belongings quickly and exit the building to make room for the cleaning crews.

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For Parents

Family Attendance

The key to success in CWF is cooperation. Families need to arrive in enough time to unload kids, supplies, etc before the workshops start. Classes start promptly at 9:45 am. Please be on time. Teachers and students are counting on you. At least one parent from each family is expected to participate in CWF. We ask for commitment on the part of parents and students starting with regular attendance.

Family Absences
If the teaching parent is unable to attend CWF due to an emergency and the family is not going to attend on a particular day, then the parent must call the absentee coordinator as soon as possible so that we can ask another parent to teach your class.
Please follow the absentee procedure outlined in "Teacher Expectations".

Family Sickness
Parents please keep home any sick children if a child has any of the following symptoms:
-Has had fever in last 24 hours.
-Has drainage that is not clear (green or yellow in color).
-Diarrhea or an open sore diaper rash.
-Any type of contagious infection including but not limited to, "pink eye", bronchitis, or chicken pox. (All the chicken pox must be scabbed over before a child can have contact with others).
Older children (10 and over) with the common cold can come to the workshop if instructed to be careful around others.

Sending Children to CWF with Another Adult or Family
Parents may send a student (kindergarten and older) to the workshop with another adult only if that parent must stay home with a sick sibling or is sick themselves. This adult is responsible for the student while at CWF. Younger children who attend the workshop (kindergarten and younger) are not allowed to come to CWF without Mom or Dad, as the workshops for younger children need a larger ratio of adults to students.

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Cleaning Expectations

Cleaning is a vital part of CWF. Each family is scheduled a few times during the semester to clean up after the day. If everyone works together cleaning should only take 30-45 minutes of additional time.

Note to all parents
Please do not rely on the cleaning families to tidy up after individual classes or at lunch. Every room is expected to be cleaned at the end of the day. This may include vacuuming, if there is anything on the floor that could be transported throughout the building by numerous feet. Cleaning is the responsibility of all CWF families. Teachers and helpers in fourth period classes should pull the garbage and put it in the hallways.
If you are not scheduled to clean, please exit the building quickly so that cleaning families can do their jobs. Only families on cleaning duty should have their children in the gym.

Scheduled Cleaning Days
A cleaning list for the entire session will be emailed and posted in the parent's room. Please review the schedule and be advised of your family's cleaning days. Announcements after lunch will include that day's cleaning families and also those families scheduled for the next week. If you have a conflict on your day of cleaning, it is your responsibility to switch with someone and then to notify the cleaning coordinator of the change so it can be changed on the master schedule.
"Cleaning cards" will be put in the family folders for those families who are signed up for cleaning. The "Cleaning Cards" give instructions as to how to clean each designated area. After finishing the tasks listed, the cleaning parent must hand in the "cleaning card" to the coordinator before leaving.

Childcare For Families When Assigned to Cleaning
Each week, one family is assigned to watch the cleaning families' children in the gym. Only those people who are cleaning should have their children in the gym after 4th hour. This is for safety.

Supply Expectations
Each family will be asked to bring a supply item for CWF each semester. An example would be paper plates or disinfecting wipes.

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Service Responsibilities

The participating parent is expected to volunteer for one of the service positions for each semester. The positions are as follows:


Set-up Coordinators (3 people needed)
-Work as a team crew
-Must arrive at church by 9:15am each week
-This job could require heavy lifting!
-Setting up rooms for co-ops based on teachers' needs
-Setting up/moving tables
-Wiping down parents room table
-Wiping down kitchen counters
-Setting up coffee station in parents' room
-Makes weekly notes for the clean-up coordinator to ensure that class rooms are returned to normal
-Communicates needed supplies with Supply Coordinator
-This position is best suited for families with older kids who can help
Time commitment: 30 minutes each week before co-op for 12 weeks. Because this position is very time sensitive and person makes a commitment to arrive early every week, there are NO additional cleaning duties for this person.
Reports to Michelle Pollard, Jodi Andrick

Cleaning Coordinators (4 people needed)
This job can be done by families with younger children, as children will be watched in gym at end of the day
This position is the final check to make sure the co-op is properly represented to the church in restoring church to working order.
Handles Lost & found items. Hands to attending Board member at end of day Makes sure cleaning supplies are available for cleaning families and returned when done, including vacuums
Communicates with supply coordinator when cleaning supplies need to be replenished Checks bathrooms (toilets flushed and counters wiped)
Checks weekly assigned cleaning families out by making sure they have completed their assigned cleaning tasks to standard
Monitors flow of people exiting co-op. Cleaning families inside the building, all others directed outside to ease cleaning jobs
Makes sure back door is locked or secretary knows to do it.
Makes sure no food is left at church or in CWF storage space
Time commitment 1 hour after co-op on a 6 week rotation
Do a final check of all classrooms to make sure all rooms are restored to church specification- photos in binder.
Because this is a weekly position, there are no additional cleaning responsibilities Reports to Sandy Laker or attending Board member

Tear Down Coordinator (1 coordinator with teen age assistant/child) (may bring on 2nd fam)
This job is ideally suited for a family with at least one teen. Otherwise two families will be need for this position
Returns classrooms to their original church specification
Breaks down tables & returns or stacks chairs in each classroom as shown in the CWF room photo book (found in back of parents' mailbox)
Communicates with set-up coordinator as needed
Coordinates with set-up crew to help with CWF room photo book Helps with tear down after closing program
Because this is a weekly position, this family is exempt from additional cleaning responsibility
Time commitment: Steady throughout semester. It is a bit heavier the first 2 weeks of co-op
Reports to Michelle Pollard, Jodi Andrick

Webmaster (1 person - THIS POSITION IS FILLED)
Maintains website by adding/deleting; schedules, announcements & information as per boards request
Updates website each semester
Make improvements to website as requested by board
Workload heavy prior to beginning of semester
Reports to Jodi Andrick

Registration Coordinator 2 people (works with a Board Member )
Responsible for Formats Excel Spreadsheet for each semester Compiles class descriptions
Inputs registration information into computer Produces reports
Mails registration papers to co-op families
Works closely with webmaster to ensure coordination of information is correct
Communicates with CWF families about class descriptions and registration due dates
Puts together, prints and distributes Master Directory to each family by second week of classes
Time commitment 6+ hours
Reports to Jodi Andrick

Scheduling Administrator 1 Person Needed
Prepare cleaning list for families based on number of hours teaching and weeks of coop Assigns families to bring snacks weekly AND for closing program
For best flow on first day : Needs to ensure that veteran families are assigned to the first 2 weeks for snacks and cleaning duties
Work with Closing Program Coordinators to secure/assign snacks for closing program reception
When making cleaning schedule the following families will NOT be on the cleaning schedule: Set up, tear down & clean up coordinators
Job cannot be started until registration is complete and must be done before co-op begins
Creates nametags for each person with schedule of classes to be ready for first day of classes
Give final count of how many plastic reusable clip name tags CWF has
If needed, finds best price and orders new name tags (reimbursable by CWF)
Reminds parents to return reusable clip tags to parents mailbox by last week of each semester
Needs good word processing skills and attention to detail
Access to home computer
Reports to Katie Johnson

CWF Supply and Storage Coordinator 1 Person Needed
Creates general supply need list and assigns families to bring specific supplies (supplies to be used during semester ie. Cups, plates, spoons, coffee and cleaning supplies)
Checks that all families complete task of bringing in assigned supplies
Stores extra supplies at home, usually no more than laundry basket full of items Checks with setup/cleaning crew weekly to ensure supplies needed are replenished Keeps storage space at church neat and clean
Makes sure no food is left in storages space
Needs someone gifted in hospitality and organization
This task must be completed before first day of each semester. Time commitment light after Semester begins
Keeps track of Sub packets; keeps a checklist of sub packets turned in after first 2 weeks of semester and sees that packets are on parents table to be returned to appropriate teachers at end of semester
Reports to Katie Johnson

Closing Program 5 People Needed
Needs one overall coordinator who oversees the entire set-up and running of closing program
Assists in communicating with other Closing Program team members (note Tear down and Set-up jobs are shared with Set up and Tear Coordinator jobs be sure to communicate with these families as needed)
Assigns clean-up team for closing program
Workload light during semester then heavy for last 3 weeks of semester

Closing Program Team breakdown
Photo Historian/AV Closing Program Media Coordinator
Books AV personnel from church for closing program--needs to be done BY MID SEMESTER Must be ready to work with church AV person at least 1 hour before closing program for smooth presentation
Needs to be aware of churches AV requirements
Needs to collect and coordinate AV needs of any Closing Program presentations
Creates or finds someone to create slide-show for closing program Makes sure that photos are taken of all CWF classes by encouraging all teachers to take photos of their classes and by finding people to take photos on their free hour Sets up FLICKER or SNAPFISH account in order to collect/view pictures Collects all digital or CD files and uploads to photo account

Reception/Table Displays
Assigns teams to set up tables for closing program reception,
Ensures there are cups, plates, napkins, etc, for closing program
Needs to be in contact with Supply Coordinator
Needs to be in contact with Snack Coordinator
Needs to supply drinks
Assesses which teachers need tables and/or outlets for closing program table display's Set-up tables before program (usually done after last hour of CWF final classes for semester)
Come early to help teachers find their tables for displays

Programs/Oral Presentation
(presentations limited to 3 min per presentation)
Coordinates any oral presentations for Closing Program
Assesses needs of each class making an oral presentation

(Closing Program Form will assist in making needed assessments)
Coordinates Practice times for oral presenters (as needed)
Designs and prints programs for guests attending Closing Program
Finds emcee to lead closing program
Works with closing program team as needed
Reports to Wendy Branscom & Michelle Pollard

Bookeeper Assistant 1 person
Collects and adds up registration fees and turns in to treasurer
Tallies all receipts for pizza day, special events or reimbursements
Submits to Sandy Laker for payments
Completes reimbursement spreadsheet provided by treasurer by midpoint of semester Person needs good accounting/math skills
Work heavy prior to semesters beginning
Reports to Sandy Laker

Treasurer's Assistant 1 person
Receives a copy of all registration forms from registrar
Receive all payments made to CWF (registration, class fees, pizza day, and any other special events) and other forms signed each semester by CWF participants
Records registration payments on registration form
Files forms for each semester in file box
Makes deposits into CWF checking account
Makes all payments (reimbursements, church rental, insurance and website fees)
Balances CWF checkbook
Maintains an accounting spreadsheet
Files accounting spreadsheet with registration forms and reimbursement records in the file box
Communicates financial status to the rest of the board
Reports to Sandy Laker

Social Events Coordinator 1 Person
Organizes the following events
Fall Harvest Party (FHP)-Scheduled during a Monday Lunch/devotion time
Includes: Find date, advertises (assisted by communications coordinator), prepares & has game sign-up sheet for families ready several weeks before party, organizes placement of game stations and organizes treats for day

Pizza Party-Scheduled at end of EACH semester
Includes: Provides pizza for each family by shopping for best pizza price, makes Family Pizza Order Forms (ordered by slice), advertises (assisted by communications coordinator), collects money, orders pizza and organizes distribution of pizzas at party

Organizes & announces 2 additional social events during Fall and 3 Events for Spring done during CWF hours (eg. Crazy hair/hat day)
Best to schedule events at beginning of each semester so they can be put on CWF calendar
Organize end of year picnic at centrally located park after end of Spring semester Workload sporadic through semester
CWF does have a small budget to reimburse for out-of-pocket expenses, see treasurer for assistance.
Reports to Wendy Branscom

Field Trip Coordinator 1 Person
Set up total of 3 CWF field trips per semester; 1 geared to older children and 2 for younger children

(It helps to get ideas from CWF families) Communicate details of field trips to CWF families
Collect money if needed
Person does not have to attend field trips
Reports to Wendy Branscom

Devotions 2 People
Person provides spiritual insight by teaching a 5-8 minute devotion given in chapel before afternoon announcements
Leads group in prayer each week
Outside preparation required
Suited for person who has spiritual gift of teaching and discernment
Workload is steady throughout semester
Reports to Michelle Pollard

Communications coordinator Filled
Designs and lays out communication material for CWF *including Class descriptions/schedule catalogues rules & guideline handbooks And CWF forms
Compiling and distributing New Family Orientation Packet to new families at CWF
Acts as point person for new family inquires, tours, and orientation for all families at beginning of Semester
Handles CWF email & web inquires
Makes general CWF announcements (verbal and weekly emails)
Acts as liaison for church facility
Submits Church paper works for workshop dates and room requests for CWF
Workload steady throughout semester
Reports to Michelle Pollard

Absentee/Substitute Teacher coordinator 1 Person
Has first hour off in order to take phone call for absentee parents/children
Finds substitute/assistant for teacher of missing class
Has a cell phone and text availability
Reports to ReNae Shaw, Sandy Laker

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Parents of Small Children

Parents with babies in the nursery may be scheduled to help in the nursery as one of their assisting hours. Older students (10+) are welcome to help in the nursery, toddler, and preschool rooms run smoothly and be a safe and pleasant environment for our children.

-For each child's safety an information sheet on each child will be kept with the nursery/toddler staff at all times, should the parent need to be reached during class. Parents are the only person who may drop off or pick up a child unless you have specified an older sibling (8 years and older) on your information sheet.

-Any food allergies that your children has, needs to be written down on the information sheet.

-Parents should change their child's diaper as frequently as they are able between classes and at lunch, in order to help out the nursery/toddler staff.

-Parents must label all articles such as bottles, pacifiers, sippy cups, diaper bags, etc. to help staff identify your child's items.

-Please be as discreet as possible when checking on your child. This helps the staff members maintain a calm and pleasant environment for the children.

-For protection of the children, the safety rules are as follows:
1. No running
2. No climbing
3. No hitting
4. No biting

-Nursery and toddler staffs agree to change soiled diapers as soon as possible and preschool children will be assisted in the bath room.

-All Staff on 4th hour should tidy up the nursery/toddler/preschool rooms (pick up toys, put away changing supplies, spray down toys with germicidal spray etc.) before leaving.

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Teacher Expectations

A parent from each family is expected to teach at least one class and assist in other classes for a total of three hours each week. An hour off will provide for time with other parents.

All teachers are expected not to teach anything contradictory to the CWF Statement of Faith.

Teachers must conduct their classroom in an orderly manner so that students, teachers, or church staff will not be disrupted.

All children 2nd grade and under need to be accompanied by an adult to the restroom.

It is your responsibility to see that your classroom is left neat and clean after each use.

It is required that each teacher supply an "absentee package". This will include all materials and supplies needed for a substitute in case you are unable to on a particular workshop day. This package needs to be turned in to the Absentee Coordinator on the first day of the workshops.

Teachers are expected to follow the following absentee procedure.
1.If you are a teacher, you need to contact the Absentee Coordinator and inform her you will not be there. When you call, you need to have the following information ready: the periods, rooms, and classes you teach and you assist in.

2.If you are on cleaning duty, it is most important that you call the Cleaning Coordinator as well, and inform her that you will not be there.

3. If you send your children with another parent, that parent needs to take your place helping where you were assigned. This means that if you send Dad with the kids one week, he will need to take the Mom's place whether it is to assist or clean.

4. If you know in advance that you will be absent on a specific workshop date, you must fill out an absentee form and turn it into the Absentee Coordinator at least 1 week before your absence.

Please follow the above procedures for absentees. At times there may be more than one family absent, and letting the coordinators know as soon as possible helps to keep the workshops running smoothly.

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Teacher Reimbursement

You are reimbursed for your class after you have collected your expense receipts. To be reimbursed for your class expenses, please fill out a reimbursement form and turn it into the treasurer. Save all receipts for proof of expenditures as they are needed for reimbursement. CWF photocopies made at the church and supplies from home are reimbursable and on the honor system. Please write your own receipt for these expenses. Only one check will be issued to each teacher. CWF reimburse teachers expenses above and beyond their predetermined class fee amount.

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Conflict Resolution

The Christian Workshops of the Fox Valley Board welcomes any suggestions on how to run the workshops more efficiently it is possible that a problem may arise that you are hesitant to discuss.

In the unlikely event that a conflict does arise:

-Pray for guidance, discernment, and wisdom.

-Define the conflict and investigate all possible views of the situation (ie. Ask the teacher if she said what the child reported that she said).

-Keep the conflict resolution between only those people involved.

-Think of a possible solution and volunteer to be part of the solution. None of the Moms and Dads are paid professionals. We are all in this together.

-If someone complains to you about a situation that you are not involved in, ask that person to talk directly to the person involved on the situation.

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For Students

Standard of Conduct

-No running in the building (halls, sanctuary, gym at lunch).
-Disrespectful or disobedient attitudes will not be tolerated.
-Foul language will not be tolerated and should be addressed by any parent hearing it.
-Children must treat their teachers with respect and teachers, likewise, should treat children with respect.
-Respect other's property. Please do not take or touch what does not belong to you.
-Respect the church's property and grounds. Remember we are guests here.
-Keep your hands to yourself. See I Cor. 7:1
-No flirtatious behavior or improper displays of affection.
-No wrestling or "horse play" of any kind.
-No "heelies" (for the safety of students).
-Electronic devices (cell phones, iPods, handheld games, etc.) brought to CWF is at the student's own risk. CWF is not responsible for these items. Additionally they may not, at any time be used during class.

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Dress Code

All students must follow the dress code guidelines outlined above. If a student is found in violation of one of the guidelines, the student will be asked to change into more appropriate attire or not attend classes.

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Supplies

All students preschool age and older need to bring these supplies each week to CWF:

-A backpack or tote bag to carry supplies
-Crayons, markers or colored pencils
-Pencils and pens
-Pair of scissors
-Writing paper
-Liquid glue and or glue stick
Please equip each child in a manner appropriate to his/her age and maturity level. Everything should be labeled with CWF and the child's name. Any extra supplies needed will be listed in the workshop descriptions.
Please check your student's backpack each week. This also includes gym shoes and socks if a student is taking a gym class. If a student comes unprepared or missing supplies, the teacher has discretion to decide whether or not that student may participate in class. Parents will be notified by the teacher if a student is missing a supply that hampers teaching. If the student comes repeatedly unprepared, the student may be removed from that class and brought to the parent for the remaining class period.
(2 Thess. 3:6-14)

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Classroom Behavior

To maximize the benefit of the workshops for all students, good behavior is expected from each and every student. It is vital for students to know that each week students must:

-Have a backpack and the CWF listed supplies
-Participate on class and do what the teacher says and/or models
-Have an attitude of cooperation
-Listen carefully to all directions
-Not talk when anyone else is talking, especially the teacher
-Raise his/her hand is he/she wants to say something
-Ask permission before using the restroom. All children 2nd grade and under need to be accompanied to the restroom by an adult.

It is fair to say that young children will need to be reminded of these rules often, but children 8 years and older are expected to follow these rules carefully.

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Discipline

Excessive talking and disruption of class, as well as disrespect shown to any teacher or student will not be tolerated at CWF (Titus 3:1-2). If excessive talking or disruptive behavior is a problem in class, the teacher will give a warning to the student. If the student continues the behavior, the teacher has the discretion to remove the student from class and take the student to his/her parent for the remaining class period. If a student is disrespectful to either a teacher or a fellow student the teacher has the discretion of immediately removing the student from the classroom and may bring the student to the parent.

The board may choose to suspend the student(s) from one or more classes, depending on the severity of the offense for violations of any of the rules. If there is a second violation, the student and possibly the family may not be allowed to return to CWF.

"Therefore let us pursue the things which make for peace and the things by which one may edify (empower) each other." Romans 14:19.